White Colne Parish Council. Agenda for meeting January 18th 2022.

WHITE COLNE PARISH COUNCIL
Summons and Notice of Meeting
Notice is hereby given that a meeting of the Parish Council will be held on
Tuesday 18TH January 2022 at 7.30pm at White Colne Village Hall

1. Apologiesforabsence
2. Declarationofinterestsbymembers,onitemsshownonthisagenda.
3. To approve as a correct record, the minutes of the meeting held on 16th
   November 2021 and any matters arising.
4. To receive reports from Essex County Councillor and Braintree District
   Councillors
   Public Question Time – members of the public may ask questions or make a statement about the parish council, other matters of local concern. Planning Pre Application – none
   5.
   PlanningMatters
   (a) Applications approved by Braintree District Council 21/03232/VAR
   CommunityLiaison
   (a) To discuss and agree early arrangements for the Queens Platinum Jubilee celebrations
   (b) To discuss and agree a response to the public consultation on the Regional Transport Strategy
   WhiteColneMeadows
   (a) To confirm a response to the BDC Open Spaces Action Plan
   (b) To confirm annual price increases from Mortimer Contracts for grass
   cutting services
   (c) To receive an update about the grant for play equipment
   (d) To receive an update about the ENOVERT grant for the Blossom
   Orchard
   Little Catleys Farm Catley Road White Colne
   Essex CO6 2QQ Variation of Condition 2 (Approved Plans) of
   permission 20/01880/FUL granted 12.11.2020 for: Demolition of
   existing agricultural building and erection of 1 x 5 bedroom two-
   storey dwellinghouse. Variation would allow for: Alterations to the
   external elevations and internal layout of the dwelling.
   Application GRANTED
   
5. Financial Matters (a)Payment of accounts since the last meeting (b) Financial statement (c) To review the budget for 2021/2022 (d) To agree the clerks annual pay rise (e) To finalise the budget for 2022/202 (f) To agree the precept for 2022/2023 (g) To agree to appoint Jan Stobart as the Internal Auditor for 2021/2022 at a cost of £210.00
6. VillageHall
   (a) To receive an update about the appointment of a new cleaner
   (b) To discuss and agree a new online booking system for Village Hall
   bookings
   (c) To receive an update on the RCCE grant for the canopy and
   associated works
   (d) To receive a report about the village hall hiring
7. White Colne Village Green
   (a) To discuss replacement and extra bollards around the Village Green
   (b) To discuss and agree costs to check, install and remove the Christmas
   lights in 2022, costing £250 + VAT for installation and £150 + VAT to
   remove them
   (c) To consider whether any further lights should be installed
   
   
8. To discuss and agree registration with the Information Commissioners Office at a cost of £40 per year
   
9. To discuss and agree the Councils compliance requirements for the publication of agendas, supporting papers and minutes
   
10. To consider and adopt a Data Breach policy
    
11. To consider and adopt Privacy Policies for the Allotments, Village Hall
    and Customer Services
12. Items to be considered for the next agenda
13. Chairman to MOVE that the press and public be excluded during the
    transaction of the following items on the grounds that publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted
14. To discuss non-payments of Village Hall hire fees and agree the next action
15. To discuss responses to the resolution that non-residents only hold one allotment
19. Petra Palfreyy Parish Clerk to White Colne Parish Council Date: 12 January 2022 whitecolneparishcouncil@outlook.com
20. Approved minutes of previous parish council meetings may be inspected by arrangement with the clerk.