Email parish council meeting 22nd to 28th May 2020

WHITE COLNE PARISH COUNCIL
Items Discussed and Agreed by Email
from 22nd May 2020 to 28th May 2020

1.APOLOGIES FOR ABSENCE – None, all parish councilors responded

2. DECLARATION OF INTERESTS BY MEMBERS ON ITEMS SHOWN ON THIS AGENDA – None

3. MEETINGS
Members confirmed the delay of the Annual General Meeting and Annual Parish Meeting, and to continue with email correspondence to continue essential parish council business until face to face meetings resume.

4. PLANNING MATTERS
(a) Applications
20/00682/HH 89 Colchester Road – Two-storey side extension – No comments subject to neighbours’
views.
20/00665/HH 15 Colneford Hill – Two-storey rear and side extension and front porch -No comments
subject to neighbours’ views.
20/00070/TPOCON – 44 Colneford Hill – Tree works – No objections subject to neighbours’ views
20/00078/TPOCON – 11 Colneford Hill – Tree works – No objections subject to neighbours’ views
20/00051/TPOCON – The Green, Colneford Hill – Tree works – The parish council is unable to comment
as it is the applicant.
(b) Applications approved by Braintree District Council
18/01570/FUL Land at Chalkney Meadows, Colchester Road – New agricultural building for lambing and
implement store. – Approved.

5. FINANCIAL MATTERS
(a) The Clerk reported that since the last report , the following payments had been or are to be made:-
From Nat West account:-
Cheque Payee Details Amount £ VAT inc
D/D GoCardless Ltd – County Broadband WiFi at hall monthly charge 2x£29 £ 58.00
D/D Scottish Power – village hall electricity2x£20 £ 40.00
D/D Scottish Power – village hall gas 2x £78.00 £ 156.00
TOTAL NAT WEST PAYMENTS £ 254.00
By electronic payments from Unity Bank account:-
Unity Bank charges PAID £ 18.00
White Colne PCVC – donation re churchyard grasscuts PAID £ 600.00
G Allen – hall window cleaning 30.03.20 PAID £ 14.00
BDJ Mapes – hall caretaker – Dec- March PAID £ 350.00
J Heathcote – hall cleaning – March PAID £ 75.00
S Mason – booking secretary -March PAID £ 62.50
Apogee Print – signs for play area & Meadows PAID £ 36.00 £ 6.00
Mortimer Contracts-grasscuts-Meadows £195,VGreen&Hall £306 PAID £ 601.20 £ 100.20
EALC – annual subscription -PAID £ 156.84
H M Revenue & Customs – PAYE for clerk salary May £ 194.40
G Allen – hall window cleaning – 12 May £ 14.00
D Williams-clerk sal April/May £972.66 less PAYE £ 388.80 £ 583.86
BHIB Ltd – annual parish council insurance £ 695.47
D Williams – reimbursement for TV Licence paid for hall £ 157.50
Mortimer Contracts-grasscuts-Meadows £1309,VGreen&Hall £204 £ 400.80 £ 66.80
H M Revenue & Customs – PAYE for clerk salary June £ 194.40
TOTAL UNITY BANK PAYMENTS £ 4,153.97

(b). Funds Received Since the last report, the following funds have been received into Nat West :-
Village hall occasional hire fees £ 184.00
HM Revenue & Customs – VAT refund £ 878.68
TOTAL NAT WEST RECEIPTS £1,062.68
Into Unity Bank
Village hall regular hire fees £ 877.50
Braintree District Council – first half precept and grant £6,164.00
TOTAL UNITY BANK RECEIPTS £7,041.50
(c). Financial statement & Bank Reconciliation
Following the above transactions- There is a credit balance on Nat West current a/c £ 5,635.51
There is a credit balance on Unity Bank account of £30,115.22
TOTAL BANK BALANCES £35,750.73
Balance held in reserve – Village projects from White Colne 50 Club £ 3,165.73
Balance held in reserve – Village Hall Roofing Fund is £9,000.00
Balance held in reserve – allotments £ 32.00
Total of allocated funds is ​ £ 12,197.73
Thus the balance of unallocated funds is £ 23,553.00
NAT WEST BANK ​UNITY BANK
Bank Balances 17.03.20 £ 4,826.83 Bank Balances 17.03.20 £ 27,227.69
Add Receipts £ 1,062.68 Add Receipts £ 7,041.50
Sub Total £ 5,889.51 Sub Total £ 34,269.19
Less Total Payments £ 254.00 Less Total Payments £ 4,153.97
Bank Balances 22.05.20 £ 5,635.51 Bank Balances 22.05.20 £ 30,115.22
(d) Members confirmed renewal of the annual Parish Council Insurance Policy
(d) To consider completion of the Annual Governance and Accountability Return (AGAR)
(e) To consider approval of the Annual Accounts for the year to 31 March 2020

6. VILLAGE HALL
(a) Cllr Taylor said that the Streetlink team have been advised of the rough sleepers behind the village hall

7. HIGHWAYS
Cllr Taylor said that the Ramblers are working on a new system with Essex Highways to improve reporting of problems with footpaths. To this end they are asking Rambler members to become the representative for their own parish and agree to walk the paths once a year. She will discuss this with our footpath representative and report back.
Cllr Taylor said that the government are putting extra money into improving facilities for walking and cycling. We have no pavement between Chalkney garage and Fox and Pheasant Centre / Cammacks – both centres of employment for our village. She has noted many more residents walking Boley Road and then dicing with death along the A1124 and asked if this is the time to ask for a pavement. Members agreed.
Cllr Taylor said that despite a brand new pavement outside the Wakes Colne Park development there is no pavement down Tyburn Hill. Providing a pavement there too would link our village to Wakes Colne/Chappel, allow pedestrians access to the station, their village post office stores and the Wakes Colne business centre .For our residents who live on the eastern end of the village near Chalkney garage this village shop would be nearer than any in Earls Colne. Members agreed that we write to Wakes Colne and Chappel Parish Councils to ask if they would consider putting forward this request.

8. CORRESPONDENCE RECEIVED
Email correspondence from a parishioner complaining of noise at a property in Colchester Road – reply sent stating that we had not received any other complaints and asking that he keep a diary note should any further incidents occur. He has asked that this complaint is considered when face to face meetings resume.
END

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