WHITE COLNE PARISH COUNCIL
Minutes of the Parish Council Meeting held at
The Village Hall, Bures Road, White Colne on Tuesday 17th November 2015 at 7.30 pm.
Present: Cllr Brace (later), Cllr Paxton, Cllr C Pearcey, Cllr R Pearcey, Cllr Taylor (Chairman), Cllr Watt
Also Present: Clerk D Williams, Braintree District Council (BDC) Cllr Siddall, BDC Cllr Spray and 1 member of the public
- APOLOGIES FOR ABSENCE – Cllr Bond. Cllr Brace will attend later.
- 772. DECLARATION OF INTERESTS – Cllr Taylor declared an interest in Minute 776(a) and 783.
- CONFIRMATION OF MINUTES OF LAST MEETING – The minutes of the last parish council meeting of 15th September 2015 which had been previously circulated, were agreed as a true record and signed by the Chairman.
PUBLIC QUESTIONS AND STATEMENTS
The meeting was suspended for public questions and statements. There were none. The meeting was resumed.
- VILLAGE HALL
Cllr C Pearcey gave an update on hirings. He said that the new notice board has been delivered and will be erected shortly. The new sign is being made and expected before Christmas. Outstanding work includes pointing of some brickwork and the painting of the new screed. Some of this will be delayed until the Spring. Cllr C Pearcey said that the roof needs retiling and a quote has been received from D T Roofing for £9,600 + VAT for replacement with new tiles. A saving of approximately £4000 could possibly be made if the existing tiles are able to be reused although this was not recommended. The inside of the roof void has been inspected and reported as being in good condition with no evidence of rot or damage. Cllr C Pearcey asked what provision could be made for this expense and the decision was postponed for the time being until all options are considered.
Cllr C Pearcey said that the football pitch fence requires repair and it was agreed that this should be arranged.
- REPORT FROM BRAINTREE DISTRICT COUNCILLOR
BDC Cllr Spray said that BDC Planning Enforcement are to undertake a site visit at 41 Colchester Road to establish if all the planning approvals have been followed. She will establish if a full planning application is required after outline planning permission has been granted. Cllr Taylor said that the planning meeting arranged by BDC was not helpful and only repeated previously advised information. BDC Cllr Spray asked for further detail so that she could follow this up.
BDC Cllr Siddall said that BDC are considering their budget and are awaiting details of the grant from central government and detail of any devolution.
- PLANNING MATTERS
|15/00918/FUL Acorn Cottage Bures Road – change of use of existing barn to run a business from the premises- We
understand that this planning application has been withdrawn and that no comments are required from the parish
Cllr Taylor left the chair and withdrew from the meeting. Cllr Watt took the chair for the following item.
15/01276/LBC Fox And Pheasant Farm Colchester Road – replacement of three first storey casement windows – No objection,
and we support the comments of the Historic Buildings Consultant dated 10 November 2015.
Cllr Taylor rejoined the meeting and took the chair again.
15/00335/TPOCON 26 Colchester Road – tree works – We support the application to remove these trees. They have no visual
value in the street scene.
(B) advice of planning applications approved by braintree district council (BDC)
15/01071/FUL Acorn Cottage Bures Road – erection of single storey rear extension, first floor side extension and alterations
(c) advice of planning applications REFUSED by braintree district council (BDC)
15/00031/COUPA Tymbar Weir Farm Wakes Colne Road Application for a prior notification for a Proposed Change of
Agricultural Building to a dwelling house (Class C3)
(D) ANY OTHER PLANNING MATTERS
Cllr Taylor said that the tree warden has made general comments regarding his recommendations in response to applications for tree works. BDC Cllr Spray said that she would investigate these comments and respond.
Cllr R Pearcey asked members for the position on identifying trees with a Tree Preservation Order at Coney Byes, Colchester Road. Cllr C Pearcey said that they are listed on the Village Design Statement. Cllr Taylor said that members needed to watch the situation.
Members referred to the enquiry to BDC Planning Enforcement concerning a timber building near a lake at Chalkney Mill. The clerk confirmed that BDC advised that this development was within the planning application and timescale. Details would be recirculated to members.
Cllr Paxton said that the hedge at the front of 52/54 Colchester Road had been removed, and BDC Planning Enforcement has been advised.
- OPEN SPACES ACTION PLAN
Cllr Taylor said that this action plan had been circulated to members before the meeting and proposed that as it had been reviewed in some detail last year, then no further amendments were necessary. All members agreed.
- BRAINTREE DISTRICT LOCAL PLAN
Members discussed the proposed sites for development and the parish development boundary. It was agreed that these will be considered further and this will be an agenda item for the next meeting in January.
- 779. consideration of A REPORT ON THE HEADS OF AGREEMENT FOR THE TRANSFER OF WCPC LAND TO ESSEX CC IN RETURN FOR THE TRANSFER OF THE VILLAGE HALL AND LAND TO WCPC.
Cllr Taylor said that there is nothing further to report.
- COMMUNITY LIAISON
Cllr Taylor referred to the parish council’s agreement to fund repairs to the war memorial to a maximum of £500 and said that there is no update regarding quotations for repairs.
The clerk said that BT have confirmed that the telephone box has been decommissioned, and that the box is now under the ownership of the parish council and so the defibrillator can be installed. Free paint has been provided by BT. Cllr Watt said that a neighbour will cut back the vegetation so that the box can be opened. Cllr Taylor said that she would ask the handyman to paint and refurbish the box. Cllr C Pearcey said that he would arrange for the defibrillator to be installed. The clerk was asked to obtain a defibrillator sign for the box and to arrange a meeting between Cllr Bond and Cllr Taylor and the ambulance service who earlier had indicated that funding would be available for a defibrillator.
The clerk said that BDC Planning have advised that the conversion of the telephone box to a defibrillator is not considered development and so no planning approval is required.
Cllr Taylor said that BDC had introduced a Timebank scheme, being a volunteer scheme whereby voluntary hours provided are banked and can be drawn on to use later. She said that it is now administered by Braintree Voluntary Service and proposed that the parish council enrols as a member. All agreed to this.
Cllr R Pearcey said that the Stationmaster’s Arms night on 26th September made a profit of nearly £150 for the village hall and 50 Club, and 40 people attended. Unfortunately only 12 children attended the Children’s Halloween Party on 31st October. The Craft and Gift Fair on 7th November was well attended and all sellers said that they would like to return next year. The event raised approximately £250 for the village hall and 50 Club. The Quiz Night on 13th November was attended by 60 people and the event raised approximately £400, of which £200 will be donated to Colchester Hospitals Charity for their Cancer Centre, and the remainder to the 50 Club. There is a Stationmaster’s Arms night on 28th November, and a Wine Tasting Evening on 23rd January.
- FINANCIAL MATTERS
(a).The clerk reported that since the last meeting, the following payments are to be made. These were authorised :-
Cheque Payee Details Amount £ VAT incl
1603 Playsafety Limited – annual inspection of play areas – amount to be advised
1605 P K F Littlejohn LLP – external auditor’s report £ 120.00 £ 20.00
1615 H M Revenue & Customs – PAYE for clerk salary October £ 183.20
1616 Earth Anchors Ltd – village hall notice board – Heritage Fund £ 586.80 £ 97.80
1617 J Taylor – invoice from DeaFuture for web site design, hosting & training £ 230.00
1618 C Mortimer Grounds Mntnce–cuts Green£244,Meadows£310 ,Hall£132,
weed & feed village green £155 £ 1,009.20 £ 168.20
1619 Braintree District Council – copying charges for planning application £ 4.45
1620 D Williams-clerk salary October & November £916.66 less PAYE £366.40 £ 550.26
1621 H M Revenue & Customs – PAYE for clerk salary November £ 183.20
1622 Leo Print Limited – November newsletter £ 96.19
1623 Braintree District Council-Temporary Event Notice for Carols on V Green £ 21.00
1624 H M Revenue & Customs-PAYE for clerk salary December (released 15/12) £ 183.20
D/D Scottish Power – village hall chargeback gas £ 50.00
D/D Scottish Power – village hall chargeback – electricity £ 7.00
D/D Scottish Power – village hall chargeback gas £ 19.19
D/D Scottish Power – village hall chargeback – electricity £ 7.00
TOTAL PAYMENTS £ 3,250.69
- Funds Received
Since the last financial report, the following funds have been received:-
Allotment rentals £ 20.00
Newsletter adverts £ 137.50
Braintree District Council – 2nd half precept £ 4,758.00
Braintree District Council – S106 grant for repairs to village green £ 1,720.00
Nat West Bank plc – interest £ 0.71
TOTAL RECEIPTS £ 6,636.21
- Financial statement & Bank Reconciliation
Following the above transactions there is a credit balance on current account of £ 6,003.19
on reserve account of £10,194.29
Of which the balance held in reserve for the Heritage Fund is £ 693.74
And the balance held in reserve for Village Hall maintenance & works is £ Nil
Total of allocated funds is £ 693.74
Thus the balance of unallocated funds is £ 15,503.74
Bank Balances 15.09.15 £ 12,811.96
Add Receipts £ 6,636.21
Sub Total £ 19,448.17
Less Total Payments £ 3,250.69
Bank Balances 17.11.15 £ 16,197.48
(c) The external auditor’s report for the year ended 31st March 2015 was exhibited. The auditors stated that the information is in accordance with proper practices and no matters have come to their attention giving cause for concern.
(d) The clerk referred to the proposed arrangements for electronic banking facilities for the Village Hall bank account, and advised that he had written to the bank advising that the Council is proposing to make changes to the title of the village hall account, to change the signing instructions, and to request electronic banking facilities for that account. The bank has verbally agreed to this and requested an authority signed by all the present signatories to the hall bank account. This has been done and a further response is awaited.
Cllr Watt said that the impassable overgrown footpath near the sewage works was FP 27 is in Colne Engaine parish, and ECC Highways and Colne Engaine Parish Council have been advised of this. However a gate and an electric fence have recently been installed on the footpath and he proposed that the clerk advises Colne Engaine Parish Council of this, suggesting that they clarify the position with ECC Highways. Members agreed to this.
Cllr Watt said that the drainage issue for Colne Park Road has been corrected. He said that a battery is required for the SID traffic calming sign and members agreed that this may be replaced at a cost of approximately £45.
Cllr C Pearcey said that the 30mph sign on the right hand side of Bures Road on leaving the village still needs straightening, as does the signpost on the Colchester Road at the junction with Bures Road. The clerk was asked to request ECC Highways again to correct these.
Cllr Taylor referred to the previous correspondence with BDC regarding the renaming of Station Road to Bures Road and said that Cllr Bond is to speak with BDC regarding this.
Cllr Brace joined the meeting.
Cllr Taylor said that the parish council had received an email from Mr R Herring stating that he had been contacted by ECC Highways as he is Lord of the Manor of Berwick Hall, and technically the owner of White Colne Village Green, regarding the proposed works to the top and bottom of the village green. After discussion, the clerk was asked to write to ECC Highways and advise that the parish council are concerned that ECC have written to Mr R Herring. We have previously advised that the parish council have maintained the village green for 35 years and considers it to be the owner. The Master of the Rolls has made judgement that Lords of the Manor do not hold title to Village Greens and that the people hold title. The parish council represent the people. There are no deeds of title to our knowledge. We ask why ECC have written, and for a copy of the letter. We ask for confirmation that they will proceed with these works.
- QUIET LANES
Cllr Taylor declared an interest in this item as she is a resident of Boley Road. She said that she would remain in the meeting but would not take part in the discussion and would not vote on this matter.
Cllr Brace said that there are a number of lanes that qualify for consideration, but as there is only one that we consider would immediately benefit from a designation, he proposed that Boley Road is supported by the parish council. All members agreed and the clerk was asked to circulate a Local Highways Panel proposal form to members for completion.
Cllr Watt referred to the issue regarding the keeping of bees on the allotments and said that the bees will be moved to the edge of the allotments and a fence installed. The plot holder is attending a course in January to proceed towards a bee keeper’s certificate. This will enable him to become a member of the Beekeepers’ Association, and then have public liability of £5m.
- WHITE COLNE MEADOWS
Cllr Brace said that he had prepared and circulated a draft schedule of maintenance to members before the meeting and he asked for comments. The schedule was discussed and it was agreed that Cllr Brace and Cllr Paxton would consider further with timings and costs. This would be an agenda item for the next meeting.
Cllr Taylor said that a dog which was out of control on the Meadows got through to a nearby farm and killed all their rare breed poultry. The dog owner has accepted responsibility, paid for the replacement of the birds, and understood that the dog could have been put down, or shot on the scene during the attack. Cllr Taylor said that there are more dogs being exercised on the Meadows and becoming out of control. She asked if multiple dogs walked by professional dog walkers are under control. Extra fencing will not help as there are badgers which just push up the fence. The clerk was asked to write to the dog warden at BDC, advise him of this issue and seek suggestions to resolve this.
The clerk said that he had written to Mr Hadley, thanking him for cutting the Meadows and asking him for his invoice. He has also asked for his agreement that a JCB digger can cross his land to drain the pond in the winter. A reply is awaited.
- ANY OTHER BUSINESS
Cllr Watt said that Colne Valley Nurseries have again kindly donated the Christmas tree on the village green.
Cllr Taylor said that the Carols on the Green would be on Sunday 20th December and the clerk was asked to arrange for a Temporary Event Notice from 6pm to 8.30pm.
There being no further business the parish council meeting was closed at 9.50 pm.